Pest Control Services - Request for Proposal

Royal Trails Property Owner’s Association                                                                    email: [email protected]
30238 Banana Street
Eustis. FL. 32736                                                                                                             June 1, 2026
 
Pest Control Services - Request for Proposal
 
Royal Trails Property Owner’s Association shall be known as the “Owner”.
 
Bidding contractor shall carry insurance and possess a valid business license registered with the State of Florida to perform the services as outlined in this scope of work.
 
All bids must be returned by US Postal Service or emailed to the Owner at the above listed email address by no later than June 14, 2026, to be considered for this scope of work.
 
Scope of Work

• The selected contractor will be responsible for providing comprehensive Integrated Pest Management (IPM) services. The primary focus must be on preventative strategies and using the least toxic methods possible to ensure the safety of our owners, visitors, and children.

 
Contract Period

• The contract period will be from July 1, 2026, through June 30, 2027 (a period of twelve months).

 
The contractor shall provide the services listed below.
 
Facility Details

• Total Approximate Square Footage: 1650 +/- sq. ft.
• Facility Areas Included:
  • Two (2) Restrooms (Men’s & Women’s)
  • One (1) Main Event Halls / Multi-purpose rooms
  • One (1) Kitchen
  • Exterior of the building and covered picnic table area.

Target Pests Included in Base Contract

• Cockroaches
• Ants (excluding carpenter ants)
• Spiders
• Silverfish, earwigs, and common crawling insects
• Rodents (mice and rats) inside the facility and immediately outside the perimeter.
• Paper wasps

Excluded Pests (Quoted Separately as Needed)

• Termites and wood-destroying organisms

Service Frequency

• Routine Service: Monthly inspections and preventative treatments of the interior and exterior.
• Kitchen/Food Areas: Intensive inspection and treatment Monthly.
• On-Call/Emergency Service: Please specify if emergency calls are included in the base rate or billed separately.

Service and Safety Requirements

• Integrated Pest Management (IPM): The provider must utilize IPM practices. Pesticide application should only be used as a last resort when non-chemical methods fail.
• Safety Data Sheets (SDS): The contractor must provide updated SDS for all chemicals used or stored on the premises.
• Application Restrictions: Due to the nature of the facility, chemical applications may only take place between the hours of 7:00 AM, after 5:00 PM, on weekdays when the public and children are not present, unless it is an isolated emergency.
• Service Logs: The contractor must maintain a logbook onsite (or a digital portal) detailing the dates of service, areas inspected, pests found, chemicals applied, and sanitation/maintenance recommendations for center management.

Access

• Preferred Servicing Days: Weekdays are preferred.
• Preferred Servicing Time: 7:00 AM to 5:00 PM.
• Access: The selected vendor will be provided with gate and door access codes.

Clarifications

• All billings will be required to list the dates of service.

 
Request Provided by:
 Eric R. Nolin
Treasurer – Royal Trails Property Owner’s Association
(321) 578-9291

---