Lawn Maintenance - Request for Proposal

Royal Trails Property Owner’s Association                                                                   email: [email protected]
30238 Banana Street
Eustis. FL. 32736                                                                                                            June 1, 2026
 
Lawn Maintenance - Request for Proposal
 
Royal Trails Property Owner’s Association shall be known as the “Owner”.
 
Bidding contractor shall carry insurance and possess a valid business license registered with the State of Florida to perform the services as outlined in this scope of work.
 
All bids must be returned by US Postal Service or emailed to the Owner at the above listed email address by no later than June 14, 2026, to be considered for this scope of work.
 
Scope of Work

• The contractor shall provide all necessary materials, equipment, and labor to perform the following scope of work.

 
Contract Period

• The contract period will be from July 1, 2026, through June 30, 2027 (a period of twelve months). The “Summer” season shall be April 1st through November 1st of each year.

 
The contractor shall provide the services listed below.
 
Mowing of the Front Entrance and (3) Mailbox Areas

• During the “Summer” season, the contractor shall mow the grass every (7) days, or as weather conditions permit, to maintain an appropriate even height for the type of grass and season to ensure a well-manicured and healthy appearance. Mowing outside the “Summer” season will only be conducted if necessary to maintain a well-manicured appearance. Entrance mowing to include the right of way areas located on the north and south sides of the island.

 
Mowing of the Clubhouse Common Areas

• During the “Summer” season, the contractor shall mow the grass every (7) days, or as weather conditions permit, to maintain an appropriate even height for the type of grass and season to ensure a well-manicured and healthy appearance. Mowing outside the “Summer” season will only be conducted if necessary to maintain a well-manicured appearance.

 
Mowing of the Clubhouse Field

• The contractor shall mow the grass every (3) months, or as weather conditions permit for no less than (4) times throughout the contract period. Owner may request additional mowing to be completed at the agreed upon “pay per mow” rate.

 
Edging

• All sidewalks and curbs, to include driveways and ground level patios, shall be edged with a mechanical metal blade edger, every two weeks. All sidewalks, curbs, driveways, and ground level patios shall be blown clean of all grass cuttings, dirt, and debris at each visit.

 
 
Trimming

• On the Owner’s property and in the right of way located at the entrance, all grass around all street signs, lamp posts, fences, and any other obstructions shall be trimmed to maintain a well-manicured appearance. Around the community center sign located at the intersection of Royal Trails Road and Wildflower Way.

 
Bed Maintenance

• The contractor shall provide maintenance to all plant beds continually throughout the contract period. Deceased plants shall be removed from all beds. Beds shall be kept free and clear of all weeds and vines. Perennial plantings that are deceased shall be brought to the attention of the Owner and the contractor shall provide a price for the replacement of the plantings. The contractor will provide/renew the moisture retaining media (mulch) on an ongoing basis.

 
Pruning

• Pruning shall include removal of dead or deceased branches, lateral and/or crossing branches not consistent with standard form, or where general thinning is needed for good light penetration and air circulation.
• Pruning and trimming of trees for suckers, water sprouts and low hanging branches shall be performed during regular maintenance visits throughout the year. Low hanging branches impeding sidewalks and walking paths or blocking visibility of traffic signs shall be maintained to a height of (6) feet during regular maintenance visits.
• Flowering trees or shrubs shall not be pruned while in bloom or at times when pruning will inhibit blooming.
• Pruning ornamental shrubs, plants and small trees shall be conducted no more than (3) times a year to maintain a well-manicured appearance.

 
Fertilizing

• The contractor shall provide an U.S. Environmental Protection Agency (EPA) approved fertilizer that is appropriate for the type of grass and season one time a year for the front entrance island only.

 
Fire Ant Control
●        The contractor shall provide an U.S. Environmental Protection Agency (EPA) approved fire ant control as needed for the front entrance island and playground areas.
 
Volleyball Court and Play Areas
●        The contractor at an interval of no greater than every (2) months, shall treat the sand areas with an U.S. Environmental Protection Agency (EPA) approved chemical agent to prevent/inhibit the growth of weeds in the sand play areas.
 
Add Options

• Price for “pay per mow” for the field located at the clubhouse.
• Price for a one-time planting of annual ornamentals not to exceed (100) plants to be completed in late Spring.

 
Request Provided by:
Eric R. Nolin
Treasurer – Royal Trails Property Owner’s Association
(321) 578-9291 Cell

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