Exterior Painting - Request for Proposal

Royal Trails Property Owner’s Association                                                                    email: [email protected]
30238 Banana Street
Eustis. FL. 32736                                                                                                              June 1, 2026
 
Community Center Exterior Painting - Request for Proposal
 
Royal Trails Property Owner’s Association shall be known as the “Owner”.
 
Bidding contractor shall carry insurance and possess a valid business license registered with the State of Florida to perform the services as outlined in this scope of work.
 
All bids must be returned by US Postal Service or emailed to the Owner at the above listed email address by no later than June 14, 2026, to be considered for this scope of work.
 
Scope of Work
Royal Trails Property Owner’s Association is seeking proposals from qualified painting contractors to provide full exterior painting services for our facility located at 39248 Wildflower Way.
The purpose of this RFP is to select a vendor who will provide all labor, materials, equipment, and supervision necessary to properly prepare and paint the exterior surfaces of the community center.
The contractor shall provide the services listed below.
 
Facility Details

• Total Approximate Square Footage: 1650 +/- sq. ft.

• Exterior Siding Material(s): Hardie board siding.
• Building Height: Single-story w/pitched roof.
• Areas to be Painted:
  • Main & Well House exterior walls and siding
  • Trim, fascia, and eaves
  • Exterior doors and door frames
• Areas Excluded from Painting: The brick chimney shall remain unpainted.

3. Scope of Work and Surface Preparation
The selected contractor will be responsible for a complete, professional-grade exterior paint job. Proper surface preparation is critical. The contractor must perform the following:
A. Surface Preparation:

• Cleaning: Power wash all exterior surfaces to be painted to remove dirt, mildew, algae, peeling paint, and chalking. Allow adequate time to dry.
• Repairs & Caulking: Scrape and sand all loose or peeling paint. Patch holes, cracks, and imperfections. Recaulk all windows, doors, and trim as needed using a high-quality, paintable exterior acrylic sealant.
• Masking & Protection: Properly cover and protect all windows, fixtures, adjacent surfaces, landscaping, and walkways from overspray and drips.
• Priming: Spot prime all bare wood, masonry, or patched areas prior to the topcoat. [Or specify full-coat priming if required].

B. Paint Application:

• Apply a minimum of two (2) finish coats to all specified exterior surfaces.
• Application must be executed smoothly, uniformly, and free of drips, runs, or sags.

4. Material Specifications
To ensure longevity, the contractor must use premium, commercial-grade exterior paint.

• Approved Brands: e.g., Sherwin-Williams, Benjamin Moore, PPG or an approved equal.
• Quality Level: e.g., Sherwin-Williams SuperPaint, Emerald, or similar premium tier.
• Finish/Sheen:
  • Walls/Siding: Satin
  • Trim/Doors: Semi-Gloss
• Color: Colors will be selected by the RTPOA Board prior to project commencement.

5. Contractor Responsibilities and Safety

• Site Cleanup: The contractor must clean the job site daily, safely storing ladders, equipment, and hazardous materials out of public reach. All debris and empty containers must be removed upon project completion.
• Safety: The contractor must adhere to all OSHA safety standards, specifically regarding ladders, scaffolding, and fall protection.

Schedule and Access

• Preferred Days: Weekdays are preferred.
• Preferred Time: 7:00 AM to 5:00 PM.
• Access: The selected vendor will be provided with gate and door access codes.

 Request Provided by:
 Eric R. Nolin
Treasurer – Royal Trails Property Owner’s Association
(321) 578-9291

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